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CONTRACTUAL AGREEMENT
BIRTHDAY AND OTHER CELEBRATION
FUNCTIONS
2009
Thank you for choosing Provence
to host your special function. As an aid to the smooth planning of
your function, we list the following points of important information.
Please note that all the conditions stated below will be accepted by you
when signing this agreement.
- A deposit of R3 000.00 is payable
immediately to confirm your date and booking. This deposit is
non-refundable if your function is cancelled or the date is changed. The
deposit will be refunded within 1 week after your function minus any
breakages or damages.
-
Total figures of attendance must be given
5 days before the date of the function. Your account is calculated
on this figure. If guaranteed numbers are not advised, we will cater and
charge for the estimated number on the original booking. If final
figures differ by more than 10% of the original estimate, Provence
reserves the right to amend venue and menu prices quoted. If your
function is cancelled more than 1 month prior to the date , you will be
responsible for 10% of the full estimated cost. For all functions
cancelled within 14 days of the date, 50% of the cost will be billed,
and within 7 days of the date, the full 100% of cost will be billed.
- You are allowed to provide your own table wines and sparkling wine.
A corkage fee of R10.00 per bottle will be charged.
- A cash bar
facility is available for R300.00 – R 500.00, which includes bar
personnel. According to the Liquor Act, if a cash bar is arranged, and
any liquor is brought onto the premises by your quests, the bar will
close. The same rule applies for the use of liquor in the car park
which is against the law.
- Provence will provide a clean venue
with tables laid with tablecloths and overlays. All crockery and
cutlery will be provided. A venue fee of
R 30.00 pp will be charged for both halls for this facility. It
is your responsibility to organize/provide table arrangements, hall
decorations if required, and serviettes. We will gladly assist you
with these arrangements if so required. Any expenses will be for
your account.
Organza or other overlays which we need to rent in,
will be for your account, as well as chair covers if so required.
-
A service fee is added to your account of R 300.00 (for up to 30 guests
) and R500.00 (for over 30 guests). Please note that all prices
are subject to change without prior notice. We reserve the right to
amend quoted rates should your number of guests or other requirements
change. All our prices are exclusive of VAT.
- Closing time is
24h00, at which time we require the D.J. and barman to close their
stations. If however extra time is required, you are welcome to do
so at R500.00 per hour overtime to Provence, and R200.00 per hour for
the cash bar.
- Please note that swimming in the pool is not
allowed, except if strictly arranged beforehand. Please notify us
if you would prefer to have the swimming pool secured with a safety net.
The safety of children at your function remains at all times the
responsibility of the parents in charge.
- The final account must
be settled 4 days prior to the function, in full.
- Provence makes
ample provision for food and also prepares enough food for our own staff
at our own cost. Unfortunately no food may be removed as ‘doggy bags’
after the function has ended.
- The client will be liable for all
damages incurred to the premises or its contents during the
function, and indemnifies Provence fully in respect thereof. Any
such damages levied will be settled within 5 working days from date of
request/demand to do so.
- Provence does not accept any
responsibility for damages to hired items brought onto the premises by
the client or his/her service provider. This includes any glass items,
vases, napery, sound equipment and stands. Provence also does not take
responsibility to keep such items left behind in safe keeping over a
period of time.
We trust that our services and provisions will
be of our usual excellent standard, and that the time spent with us will
be most enjoyable.
| Signed by Provence |
Date |
| _____________________ | _____________________ |
| Signed by Client |
Date |
| _____________________ | _____________________ |
| Deposit Paid and date |
_____________________ |
| Number of guests | _____________________ |
| Venue fee |
_____________________ |
| Menu fee | _____________________ |
| Service fee |
_____________________ |
| Cash bar | _____________________ |
| Other items hired in: |
| Chair covers | _____________________ |
| Chair bows | _____________________ |
| Overlays | _____________________ |
| Roof draping | _____________________ |
| Other | _____________________ |
| _________________________________________________ |
| _________________________________________________ |
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