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CONTRACTUAL AGREEMENT: WEDDING AT PROVENCE 2009
Thank you for choosing Provence for your special day. We
will do our best to help make your day unforgettable. Please
note the following areas of importance:
- The deposit of R5000.00 paid to secure your date, and is not
redeemable if your date is cancelled or changed. The deposit will be
refunded within 1 week after your function , minus any breakages or
damages incurred. A further R5000.00 is to be paid 6 months prior to
your function date. The balance due is to be paid as set out
below.
-
Final numbers of guests attending must be given 10 days prior to the
function, and this figure will be used when calculating the account,
which is to be paid in full the day after. If the information is not
given to us in time, we will work with the figure given to us at the
time of booking. No discount will be given for late cancellations.
Any function cancelled within 7 days prior to the function will be
billed 100% of the full projected cost. Any function cancelled within
14 days of the date will be billed 50% of the full projected cost, and
more than 1 month prior to the date 10 % of the cost.
-
The guestrooms are managed like a normal guesthouse. The rooms
can be occupied from 12h00 on the day of the booking until 10h00 the
following morning, unless other arrangements are made. A maximum
number of 4 people are allowed to get dressed in each of the rooms.
The keys to the rooms must be collected before the start of the
function.
-
Bar service and music are to cease at 24h00. Guests, D.J. and
bar personnel are given enough time to pack up and leave the hall.
The gates of the parking area will close strictly at 01h00. An after
hours fee of R500.00 per hour is charged from 24h15 if you decide to
continue with the the function.
-
The fee for booking the garden and gazebo for a ceremony is
R 1
500.00. That includes the chairs (without chair covers), pedestal,
stands, and small tables etc., needed for candles, doves, mass and
other rituals during the ceremony. No sound equipment will be
supplied by Provence. Umbrellas are also provided at R150.00
each. If the garden has been booked and it rains on the day the R 1
500.00 is still applicable, as the ceremony has to be moved either to
the large or small banquet halls.
-
The final account must be paid in full at least 2 days before the
wedding.
-
The account is calculated on the final guest number supplied to us.
Should food prices increase with more than reasonable percentages, we
reserve the right to increase the price per head for the menu.
-
The table layout must be supplied no later than the Wednesday before
the wedding.
-
Any table decorations and cards or gifts for the tables must be
supplied the day before the wedding or early the morning of the
wedding.
-
The printing of menus is the client's responsibility. So is the printing
of table numbers and a guest list.
-
Provence will rent chair covers on your behalf, for your account, as
agreed upon. Any chair bows, overlays or strips as well as draping is
also for your account.
-
Should there be two weddings on the same day, the couple getting
married in the afternoon should not start proceedings earlier than
17h00. You are entitled to a neat clean venue and the cleaning
personnel need enough time to provide exactly that. Should you get
married in the morning please keep strictly to the times provided as
there may be a wedding that same evening. That will provide you with
enough time to enjoy your wedding to the fullest.
-
Weather providing the fireplace may be used. You are responsible for
providing firewood and Blitz. We can also arrange it for your account.
We will light the fire.
-
Should children attend the wedding please state if the swimming pool
should be covered or not. Children should be under their parent's
supervision at all times. Children under 6 years of age does not
pay a menu fee, and children between 6 and 12 years pay 50% of the
menu fee. All children seated pay the full place setting fee.
Please remember to include your service providers such as photographer
and DJ in your calculation of number of guests.
-
Provence is not liable for any injuries, (specifically at the swimming
pool) damage or loss of personal items. The swimming pool may not be
used without the permission of management. No liquor or glasses may be
taken into the swimming pool at any time.
-
Arrangements regarding the flowers will be discussed with the bride,
which includes the removal of any flowers after the function.
-
The Main course will be served until 20h30 and coffee at 22h00, except
if arranged differently with the host and hostess. No kitchen staff
are available after 23h00 and therefore no food will be available
after this time.
-
The master of ceremonies must discuss the sequence of events with the
floor manager before the start of the wedding.
-
Management reserves the right to keep the client liable for any damage
to the venue, windows, furniture and losses incurred by guests of that
particular client. Any such costs must be paid within 5 days of the
request thereof.
-
Delivery of food, liquor, sound equipment, flowers, stands etc. will
only be accepted during office hours.
Office Hours: Monday to
Friday 9h00 - 16h00.
-
A manager appointed by Provence will be on duty for the full duration
of the function. Any problem or crises must be reported to him/her.
Any decision made by him/her is final and must be adhered to.
The service fee of R500.00 charged is for the service of this person
and not as a tip to the kitchen staff. A co-ordinator's fee of R500-00
is charged once off for the services and assistance of our wedding
planner.
-
When the bride or bridegroom book rooms on behalf of guests, he/she is
responsible for the payment of the account. Rooms cannot be booked for
guests who "may" stay over.
-
Cars are being parked at own risk in the parking area. A security
guard can be arranged on your behalf. The cost will be for your
account. No cars are allowed in the driveway of the private
manor house.
-
Provence does not accept any responsibility for the removal of rented
items such as candles or vases by guests. Any damage such as
candle burn marks to rented or Provence's cloths, (specifically
organza) will also be for your account. Provence can also not
guarantee the safekeeping of any hired items that is left on the
premises indefinitely and not collected with 2 days.
-
You are welcome to bring your own table wines and sparkling wine.
Provence will charge you a corkage fee depending on the number of
bottles we have to handle. A cash bar can be arranged for you
for the fee of R500.00.
-
Provence makes ample provision for food and also prepares enough food
for our own staff at our own cost. Unfortunately no food may be
removed as 'doggy bags' after the function has ended.
Summary:
Please note: Prices exclude VAT
Deposit: R5 000.00
Garden Ceremony: R1 500.00
Hiring of Venue and table setting:
R70.00 p.p.
Service fee: R500.00
Corkage Fee: Wine and bubbly on
tables: R500.00
Provence does the Cash bar:
R500.00
Menu (Flexible: dishes and price can be
discussed): R170.00 p.p
After hours fee: R500.00 per hour
Chair cover: R7.00 each
Organza chair
bow: R4.00 each
Organza table
runner: R10.00 each
Crushed taffeta overlay: R7.00 each
3 Guest Rooms on premises: R220 p.p.sharing,R250 single
Breakfast: R50.00 p.p.
| Quote for wedding of
100 guests: |
|
PLACE SETTING
|
R7000-00 (R 70-00PP) |
| MENU |
R17000-00 (R170-00PP) |
| SUBTOTAL |
R24000-00 |
| VAT |
R3360-00 |
| TOTAL |
R27360-00 |
| CHAIR COVERS |
R700-00 |
| CHAIR BOWS |
R400-00 OPTIONAL |
| SERVICE FEE |
R500-00 |
| CORCKAGE |
R500-00 |
| CO-ORDINATING |
R500-00 |
| CASH BAR |
R500-00 |
| ROOF DRAPING |
R2200-00 OPTIONAL |
| BRIDAL SUITE |
- GIFT - |
| COFFEE AND TEA |
R300-00 OPTIONAL |
| JUICE |
R300-00 OPTIONAL |
| TOTAL |
R33260-00 |
As it is Provence's
wish to provide your guests with a friendly, professional and relaxed
atmosphere, we look forward to working with you successfully, and
upholding our reputation and yours!r>
Please note that by
confirming your function you will automatically be deemed to have
accepted all the conditions stated above.
Signed on behalf of
Provence Date
___________________
_______________________
Clients Signature
Date
___________________
_______________________
Date of Function
________________
Amount of Guests
________________
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